Legal Document
Privacy Policy
Last updated: March 15, 2026
Introduction
Cipheron is committed to handling your personal information with transparency and care. This Privacy Policy describes what data we collect, why we collect it, how it is used, and what rights you have in relation to it. We encourage you to read it fully.
By using this website or engaging with our services, you acknowledge the practices described in this document. If you have questions at any point, you are welcome to reach out through our contact page.
1. Data We Collect
Depending on how you interact with us, we may collect the following categories of personal data:
Contact and Identification Data
Name and email address submitted through our contact form. Subject line and message content you include when reaching out. Any additional information you voluntarily provide during the course of an engagement.
Usage and Technical Data
Browser type, device type, and general location data collected through cookies and analytics tools. Pages visited, time spent, and navigation patterns used to understand how the site performs. IP address and referring URL, retained for security and diagnostic purposes.
Engagement and Service Data
Financial records and supporting documents provided directly by clients as part of a service engagement. Communication history related to an active or prospective engagement. Preferences and requirements gathered during onboarding consultations.
2. How We Use Your Data
We use the information we collect only for purposes that are directly relevant to our relationship with you:
To respond to enquiries submitted through the contact form and assess which service may be appropriate for your situation.
To deliver the financial statement preparation services you have engaged us to provide, including preparing, reviewing, and delivering documents.
To communicate with you about the progress, scope, or delivery of an active engagement.
To analyze website usage patterns for the purpose of improving the site's structure and usability.
To comply with applicable legal obligations and protect the legitimate interests of Cipheron and its clients.
We do not sell, rent, or trade your personal data to third parties for marketing or commercial purposes.
3. How We Protect Your Data
We take reasonable and proportionate measures to protect personal data from unauthorized access, loss, or disclosure:
Encrypted transmission of data between your browser and our server using standard HTTPS protocols.
Access to client files and documents restricted to individuals directly involved in the relevant engagement.
Secure storage practices for financial documents and correspondence, with retention limited to the period necessary for the engagement.
Regular review of internal procedures to identify and address potential vulnerabilities.
In the event of a data breach that materially affects your personal information, we will notify you and any applicable regulatory bodies as required by law.
4. Third-Party Services
We may share data with the following categories of third-party services under appropriate data agreements:
Analytics providers that help us understand how visitors use the site. These services receive anonymized or aggregated usage data.
Email and communication tools used to respond to enquiries and manage client correspondence.
Document storage and delivery services used to transmit final deliverables securely to clients.
We do not use your personal data for behavioral advertising and do not share it with advertising networks without your explicit consent.
5. Your Rights
Depending on your location, you may have the following rights in relation to your personal data:
Right to Access
Request a copy of the personal data we hold about you.
Right to Rectification
Ask us to correct inaccurate or incomplete personal data.
Right to Erasure
Request deletion of your personal data, subject to legal obligations.
Right to Portability
Receive your data in a structured, machine-readable format.
Right to Object
Object to certain processing activities, including analytics.
Right to Restrict
Ask us to limit how your data is processed in certain situations.
To exercise any of these rights, please use the contact page. We aim to respond to all data requests within 30 days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: avoid filling out contact forms, account registrations, or any data-submitting features; disable cookies through your browser settings (see our Cookie Policy for more details); or contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us through our Contact page. We will process your request promptly.
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:
Contact form enquiries that do not result in an engagement are deleted within 90 days.
Client engagement records, including correspondence and delivered documents, are retained for up to five years in line with standard professional practice.
Cookie consent preferences stored locally in your browser are managed by you and persist until cleared.
7. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The date at the top of this page reflects when it was last revised. Continued use of this website following any update constitutes acceptance of the revised policy.